Payroll and Accounts Payable Specialist | Fit Fusion

• Process payroll accurately and on schedule in the payroll system by importing pay reports, reviewing timesheets, and ensuring that wages, overtime, bonuses, and deductions are correct. Communication and coordination with department managers is a key part of the process.
• Maintain and update personnel and payroll records, ensuring data integrity and confidentiality:
• Assist with onboarding and I9 verification process.
• Enter/update payroll records for new employees or changes in pay rates, exemptions, insurance coverage, and job title and department/division transfers. 
• Process employee terminations in the payroll system.
• Address and promptly resolve payroll discrepancies or employee inquiries regarding pay, deductions, or benefits.
• Prepare and provide reports to management by compiling summaries of earnings, taxes, deductions, etc. from the payroll system.
• Review and enter payroll general ledger entry into the accounting system.
• Assist with ensuring compliance with federal, state, and local tax laws, including remittance of payroll taxes and preparation of required reports (e.g., quarterly 941, W-2s, unemployment tax).
• Reconcile payroll-related accounts and assist with benefits billing and other third-party processing requirements.
• Monitor and process garnishments and other court-ordered deductions.
• Maintain employee confidence and protect payroll operations by keeping information confidential.

• Review and verify invoices for accuracy, appropriate documentation, and approval prior to payment.
• Process, code, and enter invoices accurately into the accounting system, ensuring alignment with any purchase orders and company policies.
• Prepare accounts payable reports to assist with scheduling outgoing payments to vendors.
• Reconcile vendor statements and resolve discrepancies between invoices, purchase orders, and receipts.
• Communicate with vendors to obtain necessary documentation such as W-9s, resolve payment issues, and respond to inquiries.
• Maintain accurate and organized vendor records and supporting documentation in a secure manner and in accordance with company policies.
• Generate purchase orders and track open balances as needed.
• Assist with year-end processes, including preparing and issuing 1099 forms.

• Associate degree in accounting, finance, or related field.
• 2–4 years of payroll processing systems experience.
• Knowledge of basic bookkeeping, accounting principles, and payroll practices.
• Knowledge of payroll regulations, garnishments, and benefits administration.
• Experience with QuickBooks accounting software.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Ability to manage multiple priorities and meet deadlines, requiring a flexible work schedule.
• Effective communication skills for vendor and employee interactions.
• Ability to work independently and as part of a team with a positive and pleasant attitude.
• Ability to work remotely from a dedicated home office environment.

• Competitive salary with paid time off and holidays
• Health insurance plan: health, dental, vision
• Small company environment with incredible growth potential, leading to advancement opportunities
• Monday-Friday normal business hours, 40 hours/week, with some flexibility day-to-day