Executive Assistant
 Fit Fusion | Remote / Executive Support

About Fit Fusion
Fit Fusion operates a rapidly growing network of Crunch Fitness clubs across multiple states. We’re building strong teams, scalable systems, and a culture that values both people and performance.

We are looking for an exceptionally capable, high-energy Executive Assistant who thrives in a fast-moving, multi-executive environment and is excited to go far beyond traditional calendar-and-travel support.

This is not a classic “gatekeeper” EA role. We need a true jack-of-all-trades partner who can seamlessly move between high-level executive support, project ownership, brand voice & experience shaping, and creating clear, professional internal documentation/systems.

You will be one of the most connected and trusted people in the organization — someone who can keep three very busy executives aligned while simultaneously driving important cross-functional projects to completion.

•  Full executive support for 3 C-level leaders (calendaring, travel, expense management, heavy email & communication management, board/investor prep, confidential matters)

•  Own and drive medium-to-large internal projects from concept → execution → documentation (examples: new department onboarding, policy/system rollouts, event execution, internal program launches)

•  Create, write, and maintain high-quality internal documentation including:

•  Operations & brand manuals

•  Leadership presentations & briefings

•  Process playbooks

•  Training materials

•  Internal brand guidelines & experience standards

•  Help define, protect, and evolve FitFusion’s internal brand voice, employee experience standards, and “how we do things here” cultural DNA

•  Act as a central hub of communication and coordination across rapidly growing, highly interdependent departments

•  Anticipate needs, identify gaps/risks, and proactively solve problems before they reach the executives

•  Bring strong judgment about what deserves executive attention vs. what can/should be handled independently

•  5–+ years of direct Executive Assistant experience supporting multiple executives simultaneously (ideally C-suite in fast-growth environments)

•  Proven ability to write clearly, professionally, and persuasively (manuals, presentations, leadership comms, process docs)

•  Demonstrated experience owning and successfully delivering cross-functional projects end-to-end

•  Comfortable working in a high-growth, matrixed organization where departments are highly interdependent and things change quickly

•  Extremely strong organizational instincts, discretion, and emotional intelligence

•  High tolerance for ambiguity + ability to create structure where none currently exists

•  Prior experience contributing to internal brand definition, brand excellence, employee experience design, or culture-building initiatives

•  Fitness / wellness industry background (we love people who understand the member + team member experience at a visceral level)

•  Formal or informal project management experience (Asana, Monday.com, ClickUp, etc.)

•  Calm under pressure, especially when multiple executives are moving in different directions

•  Proactive — you see the next logical step before anyone asks

•  Pride in craft — you care deeply about quality of communication, design, and user experience (even if it’s “just” an internal manual)

•  Low ego, high ownership

•  Genuine enjoyment of helping very busy people succeed

•  Sense of humor appreciated (things move fast and sometimes get absurd)

FLSA Status: Exempt
Reports To: Director of People & Culture